Honestly i am struggling with the exact same thing right now. Ive tried a bunch of different setups over the last year but they always end up being way too expensive or just plain messy. Ngl it feels like every solution out there wants a thirty dollar monthly sub just to summarize a few zoom calls... its ridiculous for someone trying to keep costs down. In my experience the real bottleneck isnt even ChatGPT itself but the quality of the initial transcript. If you feed it trash text from a free bot that cant distinguish voices then you spend more time fixing the summary than you would have spent just typing the notes yourself. I actually started using a dedicated Sony ICD-PX470 Digital Voice Recorder just to get better source audio because phone or laptop mics are usually garbage in echoey rooms. Still havent figured out a way to automate the whole thing without it costing a fortune tho... still looking for that sweet spot between cheap and functional.

^ This. Also, you gotta be really careful about what you're actually uploading. Unfortunately, I've had issues with ChatGPT hallucinating action items that weren't even discussed, which is a massive headache. It's not as good as expected when the conversation gets nuanced or multiple people talk at once.

• Try using built-in screen recording tools instead of external hardware to get better audio clarity.
• Look for offline transcription software that runs locally to keep your data safe.
• Use a shared doc where everyone adds one-line summaries in real-time to verify the AI later. Basically, don't trust the AI blindly. I've found that it often skips over the why behind decisions, leaving you with a summary that feels hollow... its just not reliable enough yet for official records.

I've been using ChatGPT for meeting notes for 6 months now. Here's my workflow:

1. Record the meeting (with permission)
2. Use any transcription service
3. Paste the transcript into ChatGPT with: "Summarize this meeting transcript into key points, action items, and decisions made"
4. Review and edit the summary before sharing

Works great for me and saves hours of manual note-taking.

You can just ask ChatGPT. 😀